Executive & Personal Assistant to Tech Executive (English & Russian)

About the role

A senior technology executive is looking for a high‑caliber Executive & Personal Assistant who can seamlessly switch between professional duties and personal lifestyle management. The role is hybrid, requiring strong organization, proactive problem‑solving, and flawless communication in both English and Russian.

Key responsibilities

• Manage the principal’s professional calendar, meetings, and reminders across multiple time zones.
• Draft, edit, and respond to correspondence in English and Russian.
• Coordinate internal and external meetings, prepare agendas, and follow up on action items.
• Handle international travel arrangements, including flights, hotels, visas, and detailed itineraries.
• Oversee personal errands, bookings, reservations, expense tracking, and reimbursements.
• Liaise with household staff, vendors, and service providers as needed.
• Maintain confidential documents, contracts, and business records.
• Be available for ad‑hoc requests outside standard hours and operate with absolute discretion.

Required profile

• Near‑native written and spoken English.
• Fluent written and spoken Russian.
• 3+ years experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting senior executives, HNWIs, or founders.
• Highly proactive, detail‑oriented, and trustworthy.
• Reliable home office with stable internet and a quiet environment.

Required skills

• Proficiency with Notion.
• Experience using Telegram.
• Experience using Slack.
• Strong command of Gmail and Outlook.
• Familiarity with calendar applications.
• Experience with expense and travel management platforms.

What we offer

• Competitive salary commensurate with experience.
• Long‑term, full‑time employment in a fast‑paced tech environment.