Executive Secretary – Full-Time in Dubai

About the role

We are seeking a highly organized and professional Secretary to support the day‑to‑day administrative and office operations of our organization in Dubai. The successful candidate will provide comprehensive administrative assistance to senior management while ensuring efficient coordination, communication, and smooth office functioning.

Key responsibilities

• Manage the front office, welcome visitors, handle telephone calls, respond to enquiries, receive deliveries and maintain a professional reception environment.
• Maintain calendars, schedule meetings and appointments, and coordinate management diaries.
• Prepare reports, presentations, correspondence and other business documents.
• Organise and maintain physical and electronic filing systems, records and databases.
• Arrange meetings, prepare agendas and record minutes where required.
• Coordinate with internal departments, external stakeholders, suppliers and service providers.
• Support day‑to‑day office administration, including supplies, courier services and general administrative activities.
• Coordinate travel arrangements, accommodation bookings and related administrative requirements for management.
• Maintain strict confidentiality of company information, documents and executive correspondence.
• Provide administrative support for sales and business activities as needed.
• Assist with additional administrative projects and business initiatives as assigned by management.

Required profile

• Bachelor's degree in Business Administration or a related discipline.
• Minimum 5 years of experience in a similar administrative or secretarial role within the UAE.
• Professional proficiency in Arabic and English (spoken, written and reading).
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Excellent organisational, planning and multitasking abilities.
• High level of professionalism, integrity and discretion when handling confidential information.
• Ability to work independently, prioritise multiple tasks and perform effectively under pressure.

Required skills

• Arabic
• English
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook