Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role combines calendar management, travel coordination, and document preparation to enable strategic decision‑making.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence for meetings.
• Handle incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external partners.
• Coordinate with departments to deliver reports and information on time.
• Maintain relationships with key contacts, partners, and clients.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in preparing presentations and strategic materials.
• Conduct research and gather data to support decisions.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system for records and confidential documents.
• Provide primary medical support, First Aid, and basic medical services.
• Undertake special projects and assignments delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills with attention to detail and problem‑solving ability.
• Ability to manage sensitive and confidential information with discretion.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).