Executive Secretary (NGO)

About the role

The Dubai Foundation for Women and Children is seeking an experienced Executive Secretary to provide high‑level administrative support to the Director General. This role ensures smooth coordination of meetings, events, and communications within the NGO environment.

Key responsibilities

• Organise and coordinate appointments, meetings and events, preparing schedules and ensuring participant attendance.
• Prepare and distribute meeting documentation, transcribe drafts, and revise correspondence, agendas, minutes and policies.
• Assist in budget planning, cost management and the preparation of forms, notices and press releases.
• Handle phone calls, enquiries, email, fax and post for the Director General.
• Maintain administrative files, records, statistical reports and support travel arrangements.
• Provide administrative support to individuals and departments, communicating staffing and business needs.

Required profile

• Bachelor’s degree in Business Administration, Public Relations or a related field.
• At least three years of progressive experience in an NGO, including two years as an executive secretary to senior management.
• Strong organisational, communication and multitasking abilities.

Required skills

• Administrative support
• Cost management
• Budget planning
• Effective communication