Executive Secretary – Office of President/Provost

About the role

The Executive Secretary provides high‑level administrative and executive support to the Office of the President/Provost at American University in the Emirates. The role ensures smooth operation of the executive office by managing schedules, correspondence, meetings and official engagements while maintaining the utmost professionalism and confidentiality.

Key responsibilities

• Manage and maintain the President’s/Provost’s calendar, including meetings, appointments and official engagements.
• Coordinate internal and external meetings, prepare agendas, take minutes and follow up on action items.
• Draft, edit and proofread correspondence, reports and presentations in both Arabic and English.
• Handle confidential information with discretion and ensure proper document filing.
• Liaise with senior executives, faculty, staff, students, government representatives and external stakeholders.
• Arrange travel, accommodation and logistics for official trips.
• Support institutional initiatives and special projects as required.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Management, Public Administration or a related field.
• 4–7 years of executive‑level administrative experience, preferably in a university or higher‑education setting.
• Prior experience supporting senior leaders such as a President, Provost, Vice‑President or Dean.
• Fluency in Arabic and English with excellent written and verbal communication skills.
• High level of professionalism, discretion, confidentiality and integrity.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other administrative systems.
• Strong document‑editing and formatting abilities in both Arabic and English.
• Ability to manage sensitive information and executive correspondence with sound judgment.
• Knowledge of university administrative procedures and protocols.