Executive Secretary – Support to Chairman

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication with internal and external stakeholders. This role demands discretion, strong organizational abilities, and the capacity to manage a fast‑paced executive environment.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, minutes, and follow‑up correspondence for meetings.
• Handle incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external contacts.
• Coordinate inter‑departmental information flow and report delivery.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, conferences, and meetings.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Draft, proofread, and edit reports, presentations, and documents.
• Maintain an efficient filing system for records and confidential documents.
• Provide primary medical support and basic first‑aid services.
• Undertake special projects and assignments as delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Excellent attention to detail, problem‑solving abilities, and flexibility to address urgent issues.
• Strong interpersonal skills for building relationships with key contacts, partners, and clients.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook