Executive Secretary to Chairman

About the role

The Executive Secretary will provide high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication across the organization. This role demands meticulous organization, discretion, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external stakeholders.
• Collaborate with departments to deliver reports and information on time.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data for decision‑making.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system and manage confidential information.
• Handle urgent issues with flexibility and efficiency.
• Undertake special projects delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills with keen attention to detail.
• Excellent problem‑solving abilities and discretion in handling confidential matters.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook