Executive Secretary to Chairman

About the role

We are seeking a proactive Executive Secretary to support our Chairman. The role involves managing high‑level administrative tasks, coordinating communications, and ensuring smooth day‑to‑day operations for the executive office.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate internal and external communications, including email and phone inquiries.
• Act as liaison between the Chairman and stakeholders, both internal and external.
• Organise travel arrangements, events, conferences and meetings.
• Assist in preparing presentations, reports and strategic documents.
• Conduct research and gather data to support decision‑making.
• Maintain an efficient filing system and ensure timely delivery of reports.
• Provide primary medical support and basic first‑aid services when required.
• Undertake special projects and assignments delegated by the Chairman.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, administration, or communications.
• 3‑5 years of experience in an executive‑level support role.
• Strong organisational skills and ability to handle urgent issues with flexibility.
• Excellent written and verbal communication abilities.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Expertise in calendar management and travel coordination.
• Ability to draft, proofread and edit professional documents.