Fleet and Asset Management Officer

About the role

A client in Abu Dhabi is looking for an experienced Fleet and Asset Manager to oversee, maintain and continuously improve the centralized digital inventory and compliance tracking system for all company vehicles and construction equipment across the organization and its group companies. The role covers fleet records, regulatory compliance, maintenance and logistics coordination, asset utilization monitoring and procurement support.

Key responsibilities

• Maintain a complete, up-to-date database of fleet vehicles and construction machinery, recording make, model, VIN/chassis number, plate number, serial number, asset tag and classification.
• Track and ensure timely renewal of vehicle and machinery registrations, insurance policies, RTA permits and Asateel registrations, and ensure compliance with transportation and fleet regulations.
• Verify that drivers and equipment operators hold valid licenses and certifications, and monitor traffic fines.
• Monitor asset allocation across sites, projects and departments, and coordinate inter-site and inter-company transfers.
• Manage GPS installation, tracking and removal, and analyze utilization, downtime and operational efficiency.
• Coordinate with workshops and service providers for preventive and corrective maintenance, and keep detailed service and maintenance records.
• Monitor fuel consumption, odometer/hour meter readings and breakdown history, and identify recurring operational issues.
• Support recruitment of drivers, operators, mechanics and workshop staff, and manage procurement of vehicles and equipment within approved budgets.
• Handle disposal and sale of scrap or obsolete assets, arrange rentals and hiring of vehicles and machinery, and negotiate with suppliers and vendors.
• Review quotations, invoices, requisitions and petty cash documentation, and monitor fleet-related operating expenses.
• Develop and maintain digital fleet tracking systems using ERP platforms, Excel or Google Sheets, ensuring data integrity and regular backups.
• Liaise with internal departments, government authorities, RTA centers, insurance providers and external vendors, and support management with operational reporting.

Required profile

• Bachelor's degree in Logistics, Mechanical Engineering, Business Administration or a related field.
• At least 5 years of experience in fleet and asset management within construction, infrastructure or contracting.
• Strong knowledge of fleet regulations, including RTA and Asateel compliance.
• Valid light vehicle driving license (heavy vehicle license preferred).

Required skills

• ERP/fleet management systems such as ARKANy, CICO, FMS or similar.
• Advanced proficiency in Microsoft Excel and Google Sheets.