FM Administrator – Emirati Future Leaders

About the role

The Services Division of the Emirati Future Leaders programme is looking for an FM Administrator to provide effective and efficient administrative, secretarial and personal assistance. The role covers general administration, document control, reporting, procurement support and coordination of site-related activities.

Key responsibilities

• Provide general administration and personal assistance to the Services Department and its team.
• Archive documents and files on behalf of the team.
• Prepare daily or weekly expense reports and ensure they are approved by supervisors before submission to Finance.
• Prepare and coordinate data and approvals from RFQ, quotations and purchase requisitions for online purchasing.
• Maintain a user-friendly filing and document control system.
• Draft weekly and monthly reports as required by the Facilities Manager and clients.
• Follow up on supplier deliveries, invoice submissions and payments, and seek client approval for additional site works.
• Support HR-related administration for technical and professional staff, prepare documents for the monthly PMS, and arrange meetings and inductions.
• Attend meetings, keep minutes, and assist the manager with reports and clerical work during busy periods.

Required profile

• Diploma or Bachelor's degree in Business Administration or a relevant specialisation; FM-related certification such as Facility Management Professional is preferable.
• 3-5 years of experience as an Administrative Officer; preference for candidates with FM industry experience.
• Knowledge of workplace health and safety practices, including risk assessments, method statements, permit-to-work systems and water treatment management.

Required skills

• SAP ERP or Oracle systems.
• Maximo, FSI and Adobe Acrobat applications.
• Advanced MS Office (Excel, Word, PowerPoint, Visio, Publisher).
• Ability to prioritise work, meet deadlines and handle pressure.