Freelance Administrator – Event Services

About the role

Legends Global is seeking a Freelance Administrator to support its Event Services Department. The role provides comprehensive administrative and coordination assistance, ensuring smooth planning and execution of events across the region.

Key responsibilities

• Manage departmental administration, including document filing, archiving and office organization.
• Process financial documents in Microsoft Business Central – raise purchase requests, post invoices and track purchase orders.
• Coordinate event‑related finances, reconcile post‑event quotations and follow up on supplier invoices.
• Submit compliance documentation such as DCD permits and fire‑truck payment requests.
• Maintain venue operation logs, inventory records and archive Post Event Reports on SharePoint.
• Track guest experience by managing the complaints master report and preparing monthly summaries.
• Provide executive support to the Associate Director – calendar management, meeting logistics, material preparation and minute taking.
• Assist in drafting presentations, departmental reports and routine communications while ensuring confidentiality.

Required profile

• Degree or certification in Business Administration.
• 2‑3 years of administrative experience, preferably in the UAE event industry.
• Excellent oral and written communication in English; Arabic is a plus.
• Ability to work independently and handle confidential information.

Required skills

• Proficiency with Microsoft Business Central.
• Experience using SharePoint for document management.
• Strong command of Microsoft Office applications.