Front Desk & Office Support Assistant

About the role

The Front Desk & Office Support Assistant provides day-to-day operational and administrative support to the Dubai office. The role covers front desk operations, facilities coordination, visa and finance documentation support, and general office tasks. It is a junior, hands-on and multi-functional position suited to an organized, service-oriented person.

Key responsibilities

• Welcome visitors, attend and redirect calls, keep visitor records and coordinate visitor access
• Receive, record and distribute couriers and deliveries, and arrange outgoing couriers
• Keep reception, meeting rooms and common areas tidy, and book and prepare meeting rooms
• Serve refreshments, help set up and clear meeting rooms, and distribute stationery and office supplies
• Handle office errands such as document collection, deliveries, bank submissions and visits to government centres
• Photocopy, scan, print, bind, file and archive documents, and help set up workstations for new employees
• Coordinate office upkeep, monitor pantry and consumable supplies, and report and follow up on maintenance issues
• Collect and organize visa documents, liaise with the PRO, medical centres and typing centres, schedule medical exams and biometrics, and update visa trackers
• Collect, scan, file and circulate invoices, receipts and other finance documents, and support the Finance team during audits

Required profile

• Higher secondary education, diploma or bachelor's degree
• 1 to 2 years of experience in front desk, office assistance, administration or facilities support is preferred
• Previous UAE experience and familiarity with basic visa processes is an advantage
• Fresh graduates with the right attitude and communication skills may also be considered
• A valid UAE driving licence is an advantage but not mandatory

Required skills

• Good English communication (Arabic is an advantage)
• Basic Microsoft Word, Excel and Outlook
• Organization, documentation and follow-up skills
• Ability to handle confidential employee and finance documents