Legal Secretary / Assistant – Dubai

About the role

We are seeking a reliable, organized Legal Secretary/Assistant to provide hands‑on administrative support to the Chief Legal Officer and the wider legal department in our Dubai office. This position is ideal for an experienced legal secretary, paralegal or anyone looking to build a career in in‑house legal administration.

Key responsibilities

• Provide day‑to‑day administrative and coordination support to the Chief Legal Officer.
• Manage legal requests, approvals, deadlines, trackers and pending action items.
• Support contract approval workflows, document routing, signatures, filing and record maintenance.
• Review documents for basic completeness (entity names, dates, parties, signatures, approval status).
• Ensure legal documents are accurately named, version‑controlled, stored and easily retrievable.
• Coordinate with Finance, HR, Operations, Commercial and other business units.
• Follow up with stakeholders to obtain missing information, signatures or clarifications.
• Assist in drafting basic legal letters, forms, resolutions, templates and contract approval forms.
• Maintain legal trackers and keep records up to date.

Required profile

• Prior experience as a legal secretary, paralegal or legal administrator (1‑2 years preferred).
• Locally available in the UAE and able to work on‑site in Dubai, five days a week.
• Strong attention to detail and ability to handle confidential information.
• Good written and verbal English communication skills.
• Comfortable working with documents, spreadsheets, shared drives, approval workflows and e‑signature tools.

Required skills

• Microsoft Office
• Google Workspace
• DocuSign (or similar e‑signature tool)