Management Support Coordinator

About the role

The Management Support Coordinator provides essential administrative assistance to the Senior Executive Assistant and the broader executive office. This role ensures smooth daily operations by handling scheduling, travel logistics, and communication for senior staff.

Key responsibilities

• Assist the Senior Executive Assistant in coordinating doctor appointments, annual leave, and other personal logistics for Mahal staff.
• Manage meetings, appointments, and calendars as delegated.
• Arrange travel, including flight bookings, accommodation, transportation, visa processing, and itineraries.
• Screen and manage emails, telephone calls, and other correspondence on behalf of the Executive Office.
• Liaise with internal departments, external stakeholders, vendors, and service providers to ensure timely execution of tasks.
• Prepare and process administrative documentation such as expense claims, invoices, and reimbursements.
• Maintain accurate records, trackers, and filing systems to support efficient office operations.
• Provide day‑to‑day administrative support and assist with special assignments as needed.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• 1–2 years of experience in management support, administration, or a similar corporate role.
• Strong coordination, organizational, and multitasking abilities with high attention to detail.
• Excellent communication and interpersonal skills for interacting with senior management and external partners.
• Professionalism, discretion, and ability to handle confidential information.
• Proactive, reliable, and capable of working independently while managing multiple priorities.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel