Office Administration Manager – Dubai (DIFC)

About the role

The client is a leading international investment management firm operating from the Dubai International Financial Centre. They are looking for an experienced Office Administration Manager to ensure smooth day‑to‑day operations, uphold high standards of professionalism and support senior leadership in a fast‑paced, regulated environment.

Key responsibilities

• Manage daily administrative operations of the DIFC office.
• Develop and improve processes, policies and procedures for operational efficiency.
• Lead, mentor and allocate work for the office administration team.
• Coordinate with senior management on business priorities and initiatives.
• Oversee relationships with landlords, building management, vendors and service providers.
• Handle facilities management, maintenance, security, health & safety and business continuity.
• Control office budgets, procurement and supplier contracts.
• Arrange travel, corporate events, board meetings and client hospitality.
• Support onboarding and off‑boarding in partnership with HR and IT.
• Ensure compliance with internal policies and DIFC regulatory requirements.
• Maintain accurate records, contracts and documentation.
• Drive continuous improvement across office operations.

Required profile

• Proven experience as an Office Administration Manager, Office Manager or Corporate Services Manager in investment management, asset management, private equity, banking, financial services or professional services.
• Experience within a DIFC‑regulated business is highly advantageous.
• Strong understanding of office operations, facilities, procurement and vendor management.
• Experience managing budgets and administrative expenditure.
• Excellent organisational and project‑management abilities.
• Professional demeanor with high attention to detail and discretion.
• Bachelor’s degree in Business Administration or related field.

Required skills

• Advanced proficiency in Microsoft Office.