Office Administrator

About the role

A retail employer in the United Arab Emirates is seeking a seasoned Office Administrator for its Dubai office. The role provides high-level administrative support, manages office logistics, coordinates calendars and keeps daily operations running smoothly. The position is listed as a contract.

Key responsibilities

• Manage executive and team calendars, schedule meetings, appointments and conference calls
• Provide administrative support including correspondence, reporting and document preparation
• Coordinate office logistics, supplies and vendor relationships
• Act as main point of contact for internal and external stakeholders
• Organize travel arrangements, itineraries and accommodation for executives and staff
• Maintain filing systems, databases and office records accurately and confidentially
• Assist with budgeting, expense reporting and invoice processing
• Support special projects and company events as required

Required profile

• 2-3 years of proven experience as an Office Administrator, Administrative Assistant or Executive Assistant
• Demonstrated expertise in office administration and coordination
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work under pressure in a fast-paced environment

Required skills

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong calendar management for multiple executives

Preferred qualifications include a Bachelor's degree in Business Administration or a related field, experience in Dubai or other GCC markets, knowledge of UAE labor laws and visa processes, Arabic or French, office management certification, and experience with expense management software and travel booking platforms.