Office Coordinator – Executive Support & Operations

About the role

We are seeking an Office Coordinator to provide high‑level personal assistance and executive support to the Account Lead and senior leadership of a confidential, high‑profile project. The role ensures smooth day‑to‑day office operations, manages stakeholder visits and events, and maintains efficient information flow across internal and external functions.

Key responsibilities

• Manage communications, arrange meetings, draft agendas, take minutes and follow up on actions for the leadership team.
• Organise the Account Lead’s calendar, travel, accommodation and logistics for delegations, ensuring conflict‑free scheduling.
• Maintain electronic and physical filing systems, track office expenses, credit‑card usage and petty cash in line with financial governance.
• Plan and execute internal events, team off‑sites and high‑profile visits, handling venue, protocol, hospitality and budget management.
• Serve as central coordinator across the project team, improve knowledge management, support onboarding and supervise junior support staff.

Required profile

• Proven experience in executive or office administration supporting C‑suite leaders in fast‑paced, high‑stakes environments.
• Demonstrated ability to manage complex logistics, VIP visits and multi‑stakeholder events.
• Experience working in multicultural settings, preferably within elite institutions, government or professional services.