Office Coordinator / Personal Assistant

About the role

Delta Insurance Services L.L.C., a leading insurance brokerage in the UAE, is seeking a highly organized Office Coordinator / Personal Assistant to support the General Manager and ensure smooth daily office operations. The role combines administrative support, schedule management, and liaison duties across internal teams and external partners.

Key responsibilities

• Manage the General Manager’s calendar, appointments, meetings, and daily schedule.
• Arrange and coordinate internal and external meetings, prepare documents, and follow up on action items.
• Handle incoming calls, emails, and general inquiries with professionalism.
• Draft, review, and format business correspondence, reports, and presentations.
• Maintain organized electronic and physical filing systems.
• Follow up with employees, clients, insurance companies, suppliers, and other parties on pending matters.
• Coordinate travel arrangements, bookings, and business schedules as required.
• Welcome visitors and direct them to the appropriate person or department.
• Monitor office supplies, equipment, and stationery needs.
• Prepare meeting agendas, take minutes, and maintain records of decisions and follow‑up actions.
• Assist with confidential company, employee, and management documents.

Required profile

• Minimum of two years’ experience in an Office Coordinator, Personal Assistant, Executive Assistant, Administrative Assistant, or a similar role.
• Demonstrated ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Required skills