Office Manager (Arabic Speaker) – Facilities Management

About the role

We are seeking a highly organized, proactive Office Manager who is fluent in Arabic and English to support the Head of Facilities Management and ensure smooth day‑to‑day operations of the FM department.

Key responsibilities

• Oversee daily office operations and maintain a professional, productive work environment.
• Manage office administration processes, policies, records, and documentation.
• Coordinate office supplies, vendor contracts, equipment maintenance and support services.
• Ensure compliance with health & safety requirements and company procedures.
• Provide executive support to the Head of Facilities Management, including calendar, travel, meeting preparation, minutes and follow‑up on action items.
• Act as liaison with internal and external stakeholders such as clients, service providers, and government authorities.
• Prepare departmental reports, dashboards, operational summaries and maintain accurate contract, budget and KPI records.
• Assist with tracking departmental budgets, invoices, purchase requests and procurement activities.
• Support employee onboarding and coordinate team‑level administrative tasks.

Required profile

• Minimum five years of experience in office or facilities administration.
• Excellent organizational abilities and capacity to manage multiple priorities.
• Strong written and verbal communication skills in both Arabic and English.
• Proven ability to work independently and provide effective support to senior management.

Required skills

• Word
• Powerpoint
• Outlook
• Excel
• Microsoft Office Suite