Office Manager - DIFC Investment Firm

About the role

An experienced Office Manager is sought for a DFSA-regulated investment firm based in DIFC, Dubai. The role sits in a small, high-touch environment where the manager runs office operations, supports the Founder/CIO and coordinates with external service providers while keeping strict discretion.

Key responsibilities

• Oversee day-to-day office operations and ensure smooth business administration.
• Act as the main liaison with DIFC, building management and facilities teams.
• Manage supplier and vendor relationships, including office services and maintenance.
• Support the Founder/CIO as an Executive Assistant: calendar management, meeting coordination and administrative assistance.
• Coordinate with outsourced compliance, legal and tax providers on scheduling and admin matters (non-decision-making).
• Handle DIFC administration such as building access, visa processing and DIFC portal use.
• Maintain confidential records and handle sensitive information with discretion.

Required profile

• At least 5 years in office management, executive assistance or a similar administrative role.
• DIFC experience highly preferred; background in financial services, investment management, asset management, private equity or wealth management strongly preferred.
• Familiarity with DIFC procedures, building access, visa administration and portal management.
• Proven experience supporting senior executives, founders or C-suite professionals.
• Comfortable in a lean team, handling multiple priorities independently, with strong integrity and confidentiality.