Office Manager & Executive Assistant

About the role

The Office Manager & Executive Assistant supports the Regional General Manager by ensuring smooth office operations and providing high‑level executive assistance. This position acts as the primary liaison between the executive, internal teams, headquarters, and external partners.

Key responsibilities

• Manage a complex executive calendar across multiple time zones, prioritize meetings and act as gatekeeper.
• Coordinate domestic and international travel, including flights, accommodations, visas and itineraries.
• Prepare and submit expense reports and health‑insurance reimbursement documentation.
• Serve as the main contact for headquarters visitors, arranging travel, accommodation, transportation and hospitality.
• Support the Regional General Manager with daily operational needs, meeting preparation, hospitality and administrative assistance.
• Organise Executive Committee meetings, leadership off‑sites, agendas, minutes, action plans and follow‑up on deliverables.
• Liaise with IT teams to manage laptops, mobile devices, software access and resolve technical issues.
• Oversee day‑to‑day office operations, ensuring an efficient and professional work environment.

Required profile

Required skills