Office Manager / Executive Assistant to CEO

About the role

The Office Manager / Executive Assistant to the CEO provides high‑level operational and administrative support to senior leadership, ensuring the office runs smoothly and executive priorities are executed efficiently in a fast‑paced environment.

Key responsibilities

• Provide comprehensive administrative support to the CEO, managing complex calendars, meetings, travel arrangements and communications.
• Prepare presentations, reports and briefing materials for senior leadership.
• Act as a trusted liaison between the executive and internal/external stakeholders.
• Oversee daily office operations, facilities management and coordinate with vendors and service providers.
• Maintain office policies, procedures and compliance requirements.
• Support HR administration including onboarding, documentation and employee coordination.
• Assist with performance cycles, internal communications and policy roll‑outs.
• Track office budgets, expenses and approvals; support invoicing, payments and procurement processes.
• Maintain accurate records and reporting across all administrative functions.

Required profile

• Proven experience as an Office Manager, Executive Assistant or a similar role.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism and reliability when handling sensitive information.
• Confidence working directly with senior leadership.

Required skills

• HR administration
• Procurement processes
• Invoicing
• Office facilities and vendor management
• Budget tracking and financial administration
• Calendar and travel coordination
• Presentation preparation