Office Manager

About the role

We are seeking an organized and proactive Office Manager to oversee daily office operations and provide executive administrative support. The role blends office administration, executive assistance, and HR‑administrative duties, reporting directly to senior leadership.

Key responsibilities

• Manage day‑to‑day office operations, facilities, and vendor relationships.
• Coordinate office supplies, building management, and workspace logistics.
• Maintain the CEO’s calendar, schedule meetings, and arrange travel.
• Handle correspondence, communications, and meeting logistics, including agendas and minutes.
• Process PRO activities such as visa issuance, renewals, labor cards, and other government documentation.
• Support employee onboarding and off‑boarding, including workspace setup, access provisioning, equipment allocation, and paperwork.
• Organise company events and disseminate office‑wide communications.
• Safeguard confidential information with discretion.

Required profile

• 3–6 years of experience in office management, executive assistance, or a similar role.
• Proven experience coordinating support staff or external vendors.
• Familiarity with PRO activities and employee documentation in the UAE (preferred).
• Strong organisational, communication, and proactive work style.
• Comfortable working closely with senior leadership.

Required skills

• Proficiency with scheduling tools.
• Advanced knowledge of MS Office.
• Experience using Google Workspace.