Office Manager – Non‑profit (Ajman)

About the role

We are looking for a highly organized Office Manager to lead the daily administrative operations of our non‑profit organization in Ajman. The role requires excellent bilingual communication in Arabic and English and the ability to interact professionally with VVIPs, donors, government officials, and other key stakeholders.

Key responsibilities

• Manage day‑to‑day office operations and administrative functions.
• Coordinate meetings, appointments, and calendars for senior management.
• Prepare official correspondence in Arabic and English.
• Handle incoming calls, emails, and official communications.
• Receive and host VVIP guests, donors, and government representatives with high professional etiquette.
• Organise events, meetings, and charity activities.
• Maintain filing systems, records, and documentation.
• Liaise with government entities, suppliers, and service providers.
• Supervise office support staff such as receptionists, drivers, and assistants.
• Manage office supplies, inventory, and procurement.
• Assist management in preparing reports, presentations, and proposals.
• Support HR and basic finance/admin coordination when required.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Office Manager or Administrative Manager, preferably in a non‑profit setting.
• Fluent in Arabic and English, both spoken and written.
• Strong organisational and multitasking abilities.
• Professional appearance and excellent interpersonal skills.
• Experience dealing with VVIPs, government officials, and senior stakeholders.
• Ability to work under pressure and handle multiple tasks simultaneously.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook