Office Manager & Secretary (Bilingual English/Arabic)

About the role

We are looking for an experienced, organised and personable Office Manager / Secretary to support our Executive Director in Abu Dhabi. This pivotal role combines high‑level secretarial duties with office management, procurement and event coordination in a multicultural, international environment.

Key responsibilities

• Provide comprehensive secretarial support, including drafting correspondence, preparing documents and managing diaries.
• Prepare, format and proofread institutional documents, reports and communications in English and Arabic.
• Oversee day‑to‑day office operations, facilities, supplies, vendor relationships and equipment.
• Manage procurement processes: obtain quotations, raise purchase orders and liaise with suppliers in line with institutional procedures.
• Maintain office inventory and coordinate service‑provider relationships.
• Arrange travel, accommodation and itineraries for senior management.
• Coordinate logistics for events, conferences and outreach activities, including venue and catering arrangements.
• Process invoices, expense claims and petty‑cash in collaboration with the finance function.

Required profile

• Minimum 3 years of administrative or secretarial experience in an international professional environment.
• Bachelor’s degree or equivalent qualification; strong professional track record considered.
• Full professional proficiency in both English and Arabic (written and spoken).
• Proven ability to work with colleagues and clients from diverse cultural backgrounds.
• Experience managing office operations, procurement and administrative systems.
• Demonstrated competence in coordinating travel logistics and supporting senior professionals.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• General office technology