Operations and Administration Manager

About the role

The Operations and Administration Manager will support the CEO and oversee day‑to‑day office functions, financial administration, procurement, logistics and project support across multiple sites in Dubai.

Key responsibilities

• Manage office operations, employee leave calendars, payroll processing and documentation for the CEO.
• Prepare and maintain client invoices, payment trackers, revenue forecasts and cash‑flow reports.
• Coordinate procurement of furniture, materials and samples, analyse quotations and manage supplier payments.
• Oversee logistics, receive and inspect shipments, track deliveries and handle customs documentation.
• Support site visits, material inspections, installation schedules and update snagging lists.

Required profile

• 3‑5 years of experience in operations, office management, procurement or executive assistance.
• Strong financial administration, record‑keeping and ability to review quotations, BOQs and invoices.
• Excellent organisational, communication and multitasking skills, able to work under pressure.
• Valid UAE driving licence and willingness to attend sites and handle deliveries.

Required skills

• QuickBooks
• Microsoft Word
• Microsoft Excel
• Google Drive
• Google Docs
• Google Sheets
• Canva
• ChatGPT