Personal Assistant & Executive Coordinator

About the role

We are looking for a highly organized and proactive Personal Assistant / Executive Coordinator to support senior executives in Abu Dhabi. The role involves managing complex calendars, coordinating meetings across time zones, and handling confidential information with discretion.

Key responsibilities

• Manage executive calendars, appointments, travel arrangements and meeting logistics.
• Prepare agendas, minutes, action items and follow‑up trackers for internal and external meetings.
• Draft, proofread and format professional communications, reports, presentations and business documents.
• Coordinate business travel, accommodation, transportation and detailed itineraries.
• Act as a communication bridge between executives and internal departments, clients and external partners.

Required profile

• Proven experience as a Personal Assistant, Executive Assistant or similar administrative role.
• Excellent organizational, time‑management and communication skills with a high level of professionalism and discretion.
• Ability to manage multiple priorities, meet deadlines and work independently with minimal supervision.

Required skills

• Microsoft Outlook, Word, Excel, PowerPoint, Teams.
• Google Workspace (Docs, Sheets, Slides, Calendar).
• Zoom, Slack and other collaboration tools.
• Calendar‑management tools and project‑management platforms.

What we offer

• Hands‑on experience supporting senior leadership and exposure to strategic business activities.
• Professional training in executive administration, project coordination and productivity tools.
• Career progression opportunities into senior executive support or project‑management roles.
• Competitive salary, performance incentives and a comprehensive benefits package.