Personal Assistant to CEO

About the role

The Personal Assistant to the CEO provides high‑level confidential administrative and personal support, ensuring the efficient management of the CEO’s professional and business activities. This role demands exceptional organisational ability, discretion, attention to detail and proactive planning in a fast‑paced environment.

Key responsibilities

• Manage the CEO’s complex calendar, schedule internal and external meetings, and prioritize appointments to avoid conflicts.
• Coordinate board, leadership and stakeholder meetings, prepare agendas, supporting documents and take minutes when required.
• Screen calls, emails and correspondence; draft professional communications and act as the first point of contact for stakeholders.
• Arrange local and international travel, including flights, hotels, visas and insurance, and prepare detailed itineraries.
• Prepare reports, presentations and executive summaries; maintain organized filing systems and confidential records.
• Handle personal appointments, travel and family‑related arrangements with full discretion.
• Liaise with senior executives, clients, consultants, government entities and business partners, ensuring smooth communication flow.
• Maintain confidentiality of all business and personal information and organise sensitive documents for briefings.

Required profile

• Proven experience providing executive‑level support to senior leaders.
• Ability to manage multiple priorities simultaneously while maintaining high accuracy.
• Strong discretion and professionalism when handling confidential information.
• Excellent organisational, planning and time‑management skills.
• Proactive attitude with a focus on anticipating the CEO’s needs.

Required skills