Personal & Executive Assistant – Dubai

About the role

We are seeking a proactive and organized Personal/Executive Assistant to support day‑to‑day operations in Dubai. The role involves managing schedules, handling client communications, and ensuring smooth administrative processes. The ideal candidate anticipates needs and works independently.

Key responsibilities

• Manage diaries, meetings, appointments and day‑to‑day scheduling
• Handle calls, emails and general correspondence
• Speak with clients over the phone and confidently handle follow‑ups
• Coordinate meetings and ensure actions are followed through
• Maintain accurate client records and internal documentation
• Assist with preparing documents, presentations and correspondence
• Follow up with clients regarding outstanding information, meetings or next steps
• Support general administrative and organisational requirements
• Prioritise tasks effectively and ensure deadlines are met
• Handle confidential and sensitive information professionally
• Proactively identify tasks that require attention without needing constant direction

Required profile

• 2–3 years of experience as a Personal Assistant, Executive Assistant, Office Coordinator or similar role
• Excellent spoken and written English
• Confident and professional telephone manner
• Comfortable speaking directly with clients and building relationships
• Highly organised with strong attention to detail
• Proactive mindset and ability to work independently
• Strong follow‑up skills and a sense of urgency when required
• Professional, presentable and personable
• Comfortable working in a fast‑paced environment and managing multiple priorities

Required skills

• Microsoft Office
• Outlook