Procurement Associate

About the role

The Procurement Associate provides accurate and timely administrative assistance across the procurement function, managing purchase requisitions and orders, maintaining records, and coordinating document flow between buyers, suppliers, and finance. This role is essential for procurement efficiency and audit readiness.

Key responsibilities

• Receive, validate, and process purchase requisitions in SAP and Ariba, ensuring completeness and DoA compliance before routing for approval.
• Create and issue purchase orders, track supplier acknowledgements, and maintain procurement records including PRs, POs, quotations, contracts, and correspondence.
• Act as first point of contact for routine supplier queries, coordinate document exchange, and escalate non‑routine issues.
• Support invoice matching against purchase orders and goods receipt records in SAP, flag discrepancies, and manage GR/IR clearing items.
• Maintain daily, weekly, and monthly reporting on open PO status, overdue deliveries, pending approvals, and GR/IR exceptions, ensuring audit‑ready documentation.

Required profile

• 3‑5 years of experience in procurement administration, supply chain support, or operations within a structured organization.
• Hands‑on experience with ERP‑based PR and PO processing, preferably SAP or SAP Ariba.
• Familiarity with procurement documentation workflows, approval routing, and records management.
• Experience supporting invoice matching or GR/IR reconciliation is an advantage.
• Background in defence, aerospace, or regulated manufacturing environments preferred.

Required skills

• Proficiency in SAP and SAP Ariba for PR/PO processing.
• Strong organizational and document management abilities.
• High attention to detail and accuracy in data entry.
• Clear written and verbal communication for supplier and stakeholder coordination.
• Proficiency in Microsoft Excel and Office tools for reporting and tracking.

What we offer

• Competitive, tax‑free salary.
• Benefits may include family visas, annual flight tickets, medical insurance for dependents, and education allowances.
• Access to a dedicated learning academy and digital platforms for skill development.
• Opportunities to work in a multicultural environment on cutting‑edge defence and technology projects.