Receptionist & Admin Assistant

About the role

e.construct is an engineering design firm with seven offices worldwide, covering structural, MEP, geotechnical and construction technology design. It is looking for a full-time Receptionist & Admin Assistant in Dubai to handle office and documentation management, onboarding support, PRO coordination and general administrative tasks.

Key responsibilities

• Maintain and update employee and administrative files, and manage company documents such as contracts, IDs and certificates.
• Track and renew licenses, visas and Emirates IDs in coordination with the PRO.
• Prepare documentation for new joiners and support license renewals and compliance with UAE labour and government regulations.
• Liaise with the PRO on visa applications, renewals and cancellations, and follow up on submissions and approvals.
• Serve as the first point of contact at reception and manage filing, scanning, correspondence and scheduling.
• Coordinate with HR and other departments, arrange meetings and manage office logistics and supplies.
• Maintain trackers for document renewals, visa status and onboarding progress, and prepare administrative and compliance reports.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 2-4 years of experience in office administration or similar roles in the UAE.
• Familiarity with MOHRE and visa processes is an advantage.
• Knowledge of UAE labour and government regulations and based in Dubai.
• Immediate joiners preferred.

Required skills

• Microsoft Office (Excel, Word)
• General documentation systems
• Strong organisation, coordination and attention to detail