Receptionist – Front Desk & PO Coordinator

About the role

The Receptionist is the first point of contact for Mohamed Hilal Group, delivering a professional and welcoming experience to visitors, clients, and employees. In addition to front‑desk duties, the role supports the procurement process by creating and tracking purchase orders.

Key responsibilities

• Greet and assist visitors, clients, and guests courteously.
• Maintain a clean, organized reception area.
• Answer, screen, and direct phone calls and email inquiries.
• Manage meeting‑room bookings and prepare spaces for meetings.
• Receive, sort, and distribute mail, packages, and courier deliveries.
• Raise Purchase Orders through the ERP system and coordinate approvals.
• Track PO status and follow up with vendors and internal stakeholders.
• Maintain office‑supply records and coordinate replenishment.
• Provide general administrative support such as filing, document management, and data entry.
• Coordinate office maintenance requests with Facilities and Administration teams.
• Assist in organizing company meetings, events, and visitor arrangements.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience as a Receptionist, Front Desk Executive, or Administrative Assistant.
• Professional appearance and a customer‑service‑oriented attitude.
• Excellent verbal and written communication skills in English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• ERP systems (e.g., D365, SAP, Oracle)