Receptionist / Front of House Coordinator

About the role

Rabdan International Holding, an energy company based in DIFC, Dubai, is looking for a polished, professional Receptionist to be the first point of contact for clients, partners and visitors and to provide reliable day-to-day support to the team. The position is full-time and on-site in DIFC.

Key responsibilities

• Welcome and assist visitors and clients professionally, and answer, screen and direct calls and emails
• Manage meeting room bookings and prepare rooms and refreshments for meetings
• Handle mail, couriers and deliveries, keep visitor logs and maintain a secure visitor access process
• Keep the reception and office area tidy and well presented
• Oversee the daily running of the office, ensuring facilities, equipment and IT work properly
• Coordinate with building management, vendors and maintenance contractors and follow up on repairs
• Manage office supplies, stationery and pantry stock within budget, and handle quotations, purchase requests and vendor invoices
• Track and renew contracts, insurance, licences and service agreements; keep records, filing systems and documents organised
• Maintain petty cash records, reconcile monthly expenses and support health and safety procedures
• Support senior management with calendars, meetings and minutes, and arrange travel and hotel bookings
• Prepare letters, memos, presentations and basic reports, and help coordinate onboarding for new joiners

Required profile

• 2+ years' experience as a receptionist, front of house, guest relations or similar role, ideally in a corporate or premium service environment
• Experience with office administration, vendor coordination or facilities support is an advantage
• Excellent spoken and written English; a second language is an advantage
• Professional presentation, strong organisational skills, attention to detail and ability to multitask
• Proactive, able to take ownership and work independently
• Discretion when handling confidential information

Required skills

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Office administration and vendor coordination