Recruitment & Office Coordinator

About the role

We are seeking an organized, proactive, and dependable Recruitment & Office Coordinator to join our team onsite in Dubai. This fast‑moving role combines recruitment coordination, office administration, data management, finance follow‑ups, and day‑to‑day operational support.

Key responsibilities

• Manage day‑to‑day office administration, scheduling, documentation and general office requirements.
• Support recruitment across multiple roles by reviewing applications, profiling candidates, conducting initial screenings and coordinating interviews.
• Maintain accurate candidate records, recruitment trackers, interview feedback and documentation.
• Handle data entry, maintain organized spreadsheets, digital files and administrative records.
• Support basic finance administration, including invoices, expenses, receipts and payment documentation, and follow up on outstanding payments.
• Coordinate courier services, mail, documents and deliveries, and provide operational support to management.

Required profile

• 5+ years of experience in office administration, recruitment coordination or HR coordination.
• Excellent multitasking, organizational and data‑entry accuracy skills.
• Proactive, solution‑driven, able to work independently and handle changing priorities under pressure.
• Fluent in written and spoken English and currently based in Dubai.

Required skills

• Highly proficient in Google Sheets or Microsoft Excel.
• Confident using Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Experience with recruitment platforms and AI tools for administrative tasks.