Research Administrative Assistant – University Research Division

About the role

The American University in the Emirates (AUE) is seeking a detail‑oriented Research Administrative Assistant to support the Research Division. The role ensures smooth administrative operations, facilitates communication across academic and administrative units, and helps maintain compliance with research policies.

Key responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organise and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate with internal and external stakeholders to ensure effective communication and service delivery.
• Support funding initiatives by working with the advancement and fundraising team.

Required profile

• Bachelor’s or Master’s degree in Business Administration, Public Administration, Communications or a related field.
• Previous administrative support experience, preferably in a research or academic environment.
• Strong organisational and time‑management abilities with attention to detail.
• Excellent written and verbal communication skills; bilingual English/Arabic preferred.
• Ability to work independently and as part of a team while maintaining confidentiality and ethical standards.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).