Secretary – Office Management for Secondary Principal

About the role

The Secretary provides comprehensive administrative support to the Secondary Principal and Division, ensuring smooth office operations and acting as a professional ambassador for the school.

Key responsibilities

• Maintain high‑quality communication within the school office and liaise diplomatically with staff, parents, and GEMS corporate representatives.
• Manage the Principal’s appointment calendar, professional communications, and public‑relations needs.
• Generate and process daily emails and telephone calls, and handle general secretarial duties including accurate record‑keeping, databases, and filing systems.
• Arrange substitute teachers for faculty attending professional development or on personal leave.
• Collate attendance data and produce weekly reports for the Secondary Principal.
• Prepare, compile, and distribute weekly, monthly, and annual reports as required.
• Train, monitor, and supervise temporary secretaries, student assistants, and other clerical staff.
• Update documentation, calendars, and school‑related activities; coordinate office management activities and school events.
• Maintain office supply records, order, store, and issue supplies as needed.
• Perform additional duties as requested by line managers and supervisors.

Required profile

• Qualified candidate with prior experience in a similar secretarial or administrative role.
• Commitment to GEMS Core Values and safeguarding policies, with willingness to undergo comprehensive pre‑employment checks.