Senior Executive Assistant – MEA VP & Gulf GM

About the role

We are looking for a Senior Executive Assistant to support the MEA Vice President and Gulf General Manager at Amgen’s Dubai office. The role provides high‑level administrative and operational assistance, enabling senior leaders to focus on strategic priorities across the Middle East and Africa region.

Key responsibilities

• Manage and optimise complex calendars for the MEA VP and Gulf GM, including meeting prioritisation and agenda flow.
• Coordinate domestic, regional and international travel arrangements, handling flights, accommodation, visas and itineraries.
• Prepare, organise and quality‑check meeting materials such as agendas, presentations, briefing documents and reports.
• Handle correspondence, emails, phone calls and document routing on behalf of senior leaders.
• Provide administrative support for leadership forums and business reviews, including agenda preparation, minute taking and action tracking.
• Act as central point of contact between executives, internal functions, external stakeholders and visitors.
• Process expense reports, vendor invoices, procurement requests and purchase orders in line with company policies.
• Maintain executive records, distribution lists, filing systems and shared folders to ensure compliance and efficiency.

Required profile

• Proven experience as an executive or senior administrative assistant supporting senior leaders.
• Highly organised, proactive and detail‑oriented with the ability to manage multiple priorities.
• Excellent written and verbal communication skills in English.
• Discretion and ability to handle confidential information.
• Strong interpersonal skills to liaise with internal and external stakeholders.

Required skills

• Advanced proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel booking tools and expense management systems.
• Ability to prepare professional presentations and reports.