Team Assistant – IMEA Leadership Team (Dubai)

About the role

We are looking for a proactive Team Assistant to support the IMEA Leadership Team in Dubai. The role provides high‑level administrative and operational assistance to 3‑5 senior leaders, ensuring smooth communication and coordination across regions.

Key responsibilities

• Provide executive support to assigned leaders, managing calendars, travel arrangements, expenses, and logistics with confidentiality.
• Coordinate and schedule meetings across multiple time zones, aligning global and regional stakeholders.
• Plan and execute leadership offsites, regional reviews, and team events, handling logistics and presentation materials.
• Act as liaison between leadership and internal/external contacts, managing correspondence.
• Maintain shared drives, documentation, and action trackers to ensure version control and easy access.
• Collaborate with HR, Finance, and Operations on expense management, purchase orders, and onboarding logistics.
• Track key actions and deadlines across projects to ensure timely delivery.
• Handle sensitive information with discretion and professionalism.

Required profile

• Bachelor’s degree preferred.
• 4–6 years of experience supporting senior executives or leadership teams, preferably in a multinational or matrixed organization.
• Excellent communication, organizational, and time‑management abilities.
• High attention to detail and ability to anticipate needs.
• Proven ability to thrive in a fast‑paced, global environment.
• Professional demeanor and sound judgment.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word