Travel Executive/Administrator

About the role

Manage and coordinate all aspects of global business travel for Vogue Sourcing, ensuring employees travel efficiently, compliantly and cost‑effectively. Act as the single point of contact for travel bookings, visas, documentation, travel funds, mobile connectivity and travel compliance.

Key responsibilities

• Coordinate end‑to‑end travel arrangements including flights, hotels, transfers and itineraries.
• Manage visa applications, invitation letters, supporting documentation and compliance requirements.
• Maintain employee passport records, visa expiry dates and travel eligibility documentation.
• Arrange travel advances, foreign currency, company card requirements and reconcile travel expenses.
• Procure and manage eSIMs, roaming packages and mobile connectivity for travellers.
• Ensure travellers have correct documentation, insurance and emergency contact information before departure.
• Handle travel approvals and booking workflows in line with company policy.
• Liaise with embassies, visa agencies, airlines, hotels and other travel providers.
• Support employees during disruptions, cancellations or emergencies.
• Produce travel reports, dashboards and management information on spend and activity.

Required profile

• Previous experience in travel coordination.
• Strong organisational and planning skills.
• Excellent attention to detail and ability to manage multiple bookings simultaneously.

Required skills

• Microsoft Office
• Outlook
• Reporting tools