Administration Officer

About the role

The Administration Officer will support Worley Parsons' project delivery in Abu Dhabi by ensuring smooth office operations, personnel administration, and logistics coordination. This role contributes to achieving HSSEQ targets while assisting the Project Controls Manager and the wider project team.

Key responsibilities

• Provide office administration and facilities management support.
• Handle personnel administration, including travel bookings, accommodation, vehicle allocation, and emergency mobilisation.
• Control logistics costs against approved budgets and maintain accurate administrative records.
• Assist document controllers with transmittals, courier handling, and archiving of sensitive documents.
• Manage incoming/outgoing correspondence, letters, and packages while ensuring confidentiality.
• Maintain attendance, timesheets, and leave records for PMC personnel and coordinate with HR for payroll inputs.
• Monitor vendor performance, process service contracts, and support procurement activities such as quotations and LPO follow‑ups.
• Process invoices related to administrative services and ensure timely payments.

Required profile

• Minimum of 1 month of relevant administrative experience.
• Ability to work in a multicultural, fast‑paced project environment.
• Strong organisational skills and attention to detail.
• Good understanding of office and facilities management processes.

Required skills

• Personnel Administration
• Budget Cost Estimating
• Progress Measurement
• Cost and Estimating Management
• Document Control