Admin Assistant - UAE National

About the role

We are seeking a proactive and organized UAE National Administrative Assistant to support the day‑to‑day operations of our business. This opportunity is open to fresh graduates and experienced professionals with up to 10 years of experience who are looking to build a rewarding career within the Oil & Gas and Energy sector. The role would be based in Sharjah, UAE.

Key responsibilities

• Provide general administrative and clerical support to the department and management team.
• Handle incoming correspondence, emails, and telephone inquiries.
• Maintain and organize electronic and hard‑copy filing systems.
• Schedule meetings, prepare agendas, and coordinate meeting logistics.
• Prepare routine reports, presentations, and documents.
• Assist with travel arrangements, accommodation bookings, and expense tracking.
• Coordinate office supplies and administrative inventories.
• Support onboarding activities for new employees.
• Manage calendars, meetings, and travel arrangements for senior management.
• Coordinate departmental communications and stakeholder interactions.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Support project documentation, document control, and records management.
• Monitor administrative processes and recommend efficiency improvements.
• Track department budgets, invoices, and procurement requests where applicable.
• Assist with event planning, workshops, and corporate activities.
• Provide guidance and support to junior administrative staff when required.

Required profile

• Diploma or Bachelor's degree in a relevant field.
• Internship or administrative experience is an advantage for fresh graduates.
• 3‑10 years of administrative, office coordination, or executive support experience for experienced candidates.
• Experience within Oil & Gas, EPC, Energy, Engineering, Construction, or corporate environments preferred.
• Strong verbal and written communication skills.
• Professional, customer‑focused approach with high integrity and confidentiality.
• Ability to work effectively with multiple stakeholders and manage multiple priorities.
• Proactive team player with strong problem‑solving and coordination abilities.