Executive Assistant to CEO

About the role

We are looking for a highly organized and proactive Executive Assistant to support our Chief Executive Officer in Dubai. The role demands strong Arabic business writing, polished presentation creation, and the ability to juggle multiple priorities in a fast‑paced environment.

Key responsibilities

• Provide high‑level administrative support to senior executives, managing calendars, meetings, and travel arrangements.
• Draft, review, and proofread professional correspondence in Arabic and English, including official letters, reports, and executive communications.
• Prepare executive‑level presentations, reports, proposals, and meeting materials using Microsoft PowerPoint and related tools.
• Coordinate internal and external meetings, set agendas, record minutes, and follow up on action items.
• Handle confidential information with discretion and maintain organized digital and physical filing systems.
• Conduct research, compile data, and produce executive summaries for management.
• Liaise with government entities, clients, and business partners as required.
• Support the preparation of reports, dashboards, and documentation for strategic meetings.
• Assist in project coordination and improve administrative processes through technology and automation.

Required profile

• Bachelor's degree in Business Administration, Management, IT, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.
• Professional proficiency in English (written and spoken) and excellent Arabic business letter drafting.
• Outstanding organizational, time‑management, and analytical abilities.
• High level of professionalism, confidentiality, and stakeholder management skills.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional presentation design skills.
• Experience with Microsoft Teams, Zoom, and SharePoint.
• Familiarity with AI productivity tools such as Microsoft Copilot or ChatGPT.
• Strong digital literacy and quick adaptation to new software.