Office & Facilities Manager

About the role

We are looking for a highly organised, proactive and hands‑on Office & Facilities Manager to take ownership of the day‑to‑day running of our Dubai office. This practical, execution‑focused role requires you to personally manage tasks while coordinating suppliers and support staff, ensuring the office is organised, well‑presented, fully stocked, compliant and running smoothly.

Key responsibilities

• Own the day‑to‑day operation and presentation of the Dubai office.
• Manage office supplies, stationery, refreshments, cleaning products and general workplace requirements.
• Oversee ordering and replacement of IT and office equipment such as laptops, monitors, keyboards, headsets, chargers and accessories.
• Maintain accurate records of office equipment and employee allocations.
• Handle reception duties, visitor management and office hospitality.
• Manage employee attendance and JAFZA access passes.
• Coordinate cleaning, maintenance, repairs and facilities requirements through to completion.
• Administer office suppliers, service providers, invoices, contracts and renewals.
• Maintain key office, legal and operational documentation.
• Support onboarding, off‑boarding, office moves, seating arrangements and internal events.
• Identify opportunities to improve office operations, control costs and enhance employee experience.

Required profile

• Previous experience in Office Management, Facilities, Workplace Operations or a similar role.
• Highly organised with excellent attention to detail.
• Proactive, accountable and comfortable working independently.
• Strong supplier and stakeholder management skills.
• Confident dealing with building management, government entities and external providers.
• Ability to manage multiple priorities in a fast‑paced environment.
• Professional and approachable when dealing with employees, visitors and external partners.