Secretary

About the role

We are a growing investment fund based in Dubai, seeking a full‑time Secretary to provide comprehensive administrative support to our executives and teams. The role involves managing calendars, arranging travel, preparing documents, and supporting company secretarial functions to ensure smooth office operations.

Key responsibilities

• Provide comprehensive administrative support, including calendar management, scheduling meetings, organizing travel arrangements, and preparing correspondence and documents.
• Maintain records and databases, handle phone calls and emails, greet visitors, and coordinate internal and external meetings.
• Support company secretarial activities such as preparing meeting agendas, collating board papers, recording minutes, and ensuring proper documentation and filing.

Required profile

• Strong clerical skills including document management, data entry, record keeping, and office organization.
• Effective written and verbal communication with internal and external stakeholders.
• Experience with company secretarial work, preparing agendas, drafting minutes, handling corporate documentation.
• Executive administrative assistance capabilities such as calendar management, meeting coordination, and travel arrangements.
• Customer service orientation with a professional, courteous, solution‑oriented approach.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Strong attention to detail, confidentiality, reliability, and ability to prioritize tasks and meet deadlines.