Office Coordinator (Interior Design)

About the role

The Office Coordinator will ensure the smooth and professional operation of EVA Interiors’ office, acting as the central hub between design, technical, commercial and support teams. This role blends office administration with a solid understanding of interior design and fit‑out processes.

Key responsibilities

• Manage day‑to‑day office operations, including facilities, utilities, maintenance, pantry, stationery and general services.
• Maintain compliance with internal policies and act as the primary contact for all office‑related matters across departments.
• Organise and archive both digital and physical documents, ensuring structured filing systems.
• Coordinate the flow of design documentation, drawings, specifications and BOQs between Design, Technical, FF&E and Project teams.
• Support senior management with meeting scheduling, agenda preparation and follow‑up on action items.
• Liaise with vendors, service providers and suppliers, manage contracts and coordinate invoice approvals with Finance.
• Assist HR and Operations with onboarding logistics, workspace readiness and internal compliance requirements.

Required profile

• Strong exposure to interior design, architecture and fit‑out operations.
• Ability to understand and communicate using industry terminology and design documentation.
• Highly organised, detail‑oriented and capable of supporting senior management.

Required skills

• Interpretation of 2D layout drawings.
• Interpretation of general arrangement (GA) drawings.
• Interpretation of sections and basic bill of quantities (BOQ) specifications.