Project Assistant

About the role

A Project Assistant is sought to join a team in the United Arab Emirates. The role supports project managers with administrative and coordination tasks, helping ensure timely delivery of project milestones and keeping documentation accurate. It calls for strong technical skills in project and administrative assistance, time management, task coordination and documentation, and 1-3 years of relevant experience.

Key responsibilities

• Collaborate with project managers to develop and update project plans and schedules
• Coordinate tasks and track progress across cross-functional teams
• Maintain project documentation such as meeting minutes, status reports and action logs
• Organize and schedule project meetings, workshops and stakeholder engagements
• Monitor timelines and deadlines, escalating potential delays
• Assist with procurement, vendor follow-up and invoice tracking
• Keep accurate project records and ensure version control of documents
• Facilitate communication between internal teams and external stakeholders
• Prepare presentation materials and progress reports for senior management

Required profile

• 1-3 years of experience in project support or administrative assistance
• Fluency in English; knowledge of Arabic is a plus
• Eligibility to work in the UAE
• Preferred: Bachelor's degree in Business Administration, Project Management, Engineering or a related field
• Preferred: certification in project management (CAPM, PRINCE2 Foundation or equivalent)
• Preferred: familiarity with Agile or Scrum, ERP systems (e.g. SAP, Oracle), and large-scale construction or engineering projects

Required skills

• MS Project, Asana, Trello
• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Time management, task coordination and documentation
• Organization, attention to detail and written and verbal communication