Purchasing Manager - Luxury Hotel Pre-Opening

About the role

SO/ is a luxury hotel collection founded in 2011, known for its avant-garde design and creative approach. It is looking for an experienced, commercially driven and highly organised Purchasing Manager to join the team at SO/ Uptown Dubai. The role oversees all purchasing and procurement activities, ensuring timely sourcing of quality goods and services while keeping costs efficient, compliant and aligned with brand standards. As part of the pre-opening team, the Purchasing Manager supports procurement planning, supplier management, budget control and operational readiness.

Key responsibilities

• Manage purchasing in line with company standards, policies and approved budgets, and source and negotiate pricing, payment terms and contracts with suppliers.
• Oversee purchase requisitions, quotations, purchase orders and timely deliveries; identify cost-saving opportunities without compromising quality.
• Coordinate FF&E, OS&E and operational purchasing within budget, maintain procurement trackers and monitor critical deliveries for opening readiness.
• Evaluate, select and manage suppliers on quality, cost, reliability and sustainability, and carry out due diligence such as trade licenses, VAT documentation and banking verification.
• Monitor spending against budget, prepare forecasts, cost comparisons and expenditure reports, and resolve delivery discrepancies and outstanding orders.
• Implement and manage FutureLog purchasing workflows, supplier records and approvals, and ensure compliance with UAE regulations, company policies and audit requirements.
• Keep accurate purchasing documentation, provide regular procurement and budget reports to the Director of Finance, support audits and reconcile invoices with Finance.
• Promote ethical sourcing, sustainable products and reduced waste.

Required profile

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field.
• At least 5 years of procurement experience, preferably in luxury hospitality.
• Familiarity with UAE regulations and procurement standards.
• CIPS or equivalent certification is an advantage.

Required skills

• Strong negotiation, supplier management and cost-control skills.
• Knowledge of FutureLog or similar procurement systems.
• Excellent communication, analytical and organisational skills.