Academic Appointments Partner

About the role

The Academic Appointments Partner supports academic appointment processes and reports to the Head of Academic Appointments. The role works directly with academic departments and administrative offices to deliver smooth, well-coordinated processes and a high-quality experience for candidates and faculty.

Key responsibilities

• Administer end-to-end appointment processes, including recruitment support, appointment documentation, contract preparation and reappointments.
• Help plan and run recruitment initiatives, events and on-campus interviews, and manage interview scheduling and candidate communications.
• Prepare interview materials and support search committees in evaluating candidates and compiling feedback.
• Serve as the main point of contact for candidates, giving timely updates and keeping them engaged.
• Support Deans, Department Chairs and academic leadership by explaining appointment procedures and institutional requirements.
• Work with HR, Legal, Research and other offices on contracts, onboarding, visa processing, relocation and benefits.
• Ensure compliance with university policies, accreditation and regulatory standards, and keep accurate, confidential records in applicant tracking and appointment systems.
• Respond promptly to inquiries from faculty, administrators and candidates, and recommend improvements to appointment workflows.
• Support international and strategic recruitment, and help develop training, reference materials and communication tools about appointment procedures.

Required profile

• Bachelor's degree in higher education administration, business administration or a related field; Master's preferred.
• At least 5 years of experience in academic administration, HR operations or related roles in higher education.
• Knowledge of academic appointment processes, recruitment practices and higher education operations.
• Strong organisational and problem-solving skills, attention to detail, and ability to work with many stakeholders and manage competing priorities.
• Excellent communication and interpersonal skills; working proficiency in additional languages is an advantage.

Required skills

• Proficiency in HRIS, workflow systems and data management tools.
• Preferred: knowledge of academic appointment processes and recruitment practices.