Accounts Payable Coordinator

About the role

This position processes the firm's operating invoices, general check requests, trust account disbursements, credit card activity and employee expense reimbursements. It works closely with the Accounting Manager on special projects and other duties as assigned.

Key responsibilities

• Review and process vendor invoices and employee expense reimbursements in the firm's accounts payable system, ensuring proper authorization and account distribution.
• Process payment of authorized check requests from operating and client trust accounts.
• Reconcile monthly firm credit card statements, including validation and documentation of expenditure, and ensure proper authorization and account distribution.
• Prepare and issue vendor 1099s at year-end.
• Maintain the vendor database and manage vendor communication and problem resolution.
• Document accounts payable practices, policies and procedures.
• Assist attorneys and staff with inquiries and requests.
• Discuss process improvement opportunities with management to increase efficiency.

Required profile

• 1 to 2 years of accounts payable experience; experience within a law firm is a plus.
• An associate or college degree in Accounting, Business or Finance is a plus.
• Self-motivated, detail-oriented, organized, able to multitask and prioritize, with strong written and verbal communication skills.

Required skills

• Intermediate to advanced Microsoft Office, including Word, Outlook and Excel.
• Ability to analyze problems and solve them, and proven teamwork.