Admin Officer

About the role

The Admin Officer will ensure smooth coordination of day‑to‑day activities, meetings, travel, site visits and operational requirements. The role manages onboarding, access and security‑related processes for employees, visitors and contractors, working closely with Security, Facilities and other internal teams.

Key responsibilities

• Provide administrative support to the leadership team, including calendar management, meeting logistics, travel arrangements and site visits.
• Coordinate onboarding and access processes for new hires, visitors and contractors, handling gate passes, security clearances and site access requests.
• Support security‑related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams.
• Maintain records and document repositories as a single source of truth, ensuring version control, naming standards and proper filing.
• Liaise with PRO and Government Affairs for permits, documentation follow‑up and submissions where applicable.
• Assist with purchase requisitions and invoice follow‑up, coordinating with Finance/Procurement and tracking status to closure.
• Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication.
• Prepare basic reports, trackers and presentations such as attendance, onboarding status, actions and schedules for leadership.
• Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders including vendors, visitors and service providers.

Required profile

• Minimum 5 years of experience in administrative roles, preferably supporting operations or defense/industrial/manufacturing environments.
• Experience coordinating site access, gate passes or security‑related administrative processes.
• Exposure to PRO activities or government affairs documentation is a plus.
• Familiarity with internal corporate processes within regulated organisations.
• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams).
• Ability to handle confidential information with discretion and professionalism.
• Strong organisational skills and the ability to work independently.